The Legal Case Management Challenge

Legal departments face an immense challenge: How to store, access and track vast amounts of information to support their practices. For each case, there may be scores of documents, communications, and records that need to be readily available.

In many organizations, aging, poorly-integrated systems have made it difficult to find or share information, create reports, or complete audits. For organizations and staff that conduct litigation or court activities, access to this information and the ability to track a case can be the difference between a positive ruling and a negative one.

The Solution: Column Case Management

To help, Column Technologies offers Column Case Management’s Legal module, a collaborative, web-based solution for organizations charged with managing litigation. Easy to implement and easy to maintain, its powerful content and records management, collaboration, and workflow automation features increase efficiency and help deliver high quality service.

The Legal module can help your law practice or corporate legal department securely manage and share case-related documents, e-mail messages, schedules, appointments, and tasks. Whatever your organization’s size or role, you’ll benefit from customizable, rules-based workflows that ensure you spend less time on administration and more time providing valuable legal services.

No matter how your legal department works, you can tailor Column Case Management to your exact needs, deploy on any scale, and then quickly and easily make changes.

Datasheet: Legal Case Management (PDF: 100 KB)

Column Case Management Benefits

From our inception, Column Technologies has helped public and private organizations transform how they conduct business. Today, Column Case Management's enterprise features and interoperability with your other technology allows your staff to:

• Enhance record, document, and evidence management

Column Case Management's Legal module replaces paper-based case folders with secure, case-specific virtual workspaces. Here, users can coordinate their work and manage unstructured content such as Microsoft Office and PDF documents, HTML files, e-mail messages, images, forms—even audio and video files.

• Improve security and audit procedures

Rigorous access and audit controls—including user, role, and group-level security, data encryption, and complete audit trails—promote information sharing while fulfilling your organization’s responsibility to protect privacy and personally identifiable information.

• Increase data quality

Powerful data quality management tools use business rules and real-time logic to validate, cleanse, and integrate data. The result? Accurate, timely, and complete information that supports good decision making without compromising speed and efficiency.

• Improve information access from search and data visualization

When you need to find information, you can securely search all sources, including documents, web pages, attachments, forms, and activity logs. You also have access to Thinkmap, a powerful data visualization technology that can help you uncover relationships among people, locations, property, vehicles, organizations, and other data elements.

• Increase efficiency with electronic forms and customizable workflows

Built on the BMC Remedy Action Request System (ARS)—a workflow engine used by some 7,000 organizations worldwide and over 80% of the Fortune 500—Column Case Management can effectively automate manual, time-intensive activities.

With ARS, workflow rules can send notifications or information, create or escalate assignments, request approvals, and update data—even automatically create and send correspondence based on case information. You can also build trackable electronic forms that reduce errors and rework and then link them to cases.

• Access to up-to-the minute data with a customizable, web-based reports console

Powerful reporting and dashboard consoles provide real-time performance metrics and fully integrate with a wide variety of business intelligence solutions. Each module includes a large number of standard reports and dashboards as well as the ability to create custom reports and ad-hoc queries. If rolled-up data demands an explanation, you can easily drill down for more detail.

Software-as-a-Service (SaaS) Solutions

Column's software-as-a-service (SaaS) option for Legal Case Management helps legal departments and law practices limit installation, maintenance, and staffing costs and eliminate time-consuming upgrades and backups. With SaaS-enabled Legal Case Management, your solution resides on Column's servers, and your users access it through secure Internet connections.

To learn how the Column Case Management Solution can improve performance while reducing costs and risk, you can contact a Column office, have Column contact you, or chat with a Column representative.